Digitising Records and Information Assets

  • ISBN 9781907787126

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Did you know that one third of productive time is spent recreating documents and information within your organisation? And 9% of that time is lost on paper records productivity issues? (Coopers & Lybrand) Implementing an effective digitisation strategy can help you develop leaner internal operations that maximise efficiency, reduce costs and optimise employee productivity through enhanced information sharing capabilities. Ark Group's report on Digitising Records and Information Assets is a step-by-step digitisation guide which once understood and implemented, will enable you to effectively store, access, manage, retrieve and optimise your corporate data. The first half of this practical report sets out an overall digitisation development and implementation framework and guides you through each vital phase of a high performance project.
It covers a range of topics that will enable you to: * Build the business case for enterprise digitisation projects; * Assess your current record-keeping situation and requirements in relation to e-documents; * Educate employees about the need to digitise manual records to improve processes; * Design and implement a customised digitisation strategy; * Evaluate outcomes and demonstrate the benefits of digitising records; * Reduce vulnerability to threats in terms of data management; * Explore the technology accelerators for enterprise digitisation; * Understand the legal and regulatory requirements; * Achieve corporate integration and high performance; and * Overcome the challenges of engaging all levels of staff and resources required. The second half of the report features real-life, practical case studies from a range of organisations which have addressed digitisation projects via a series of successful implementation approaches. These include: * Introducing digitisation technologies to improve legal discovery; * Improving digitisation awareness; * Integrating digitisation into e-records management programmes; and * Learning lessons from digitisation disasters.
Plus - within the report you will also find useful appendices which include digitisation practice standards, a digitisation strategy template and an up-to-date DDIF implementation checklist.
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